How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you via your Rate Relief Application for one of the following reasons:

• To assess your application for funding;
• To update your business rates liability;
• To create statistical information for reporting purposes; and
• For the prevention and detection of crime or fraud.

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely on for processing this information is:

We need it to perform a task in the public interest and to comply with guidance issued by the Secretary of State for BEIS. For more information, please see the Government announcement on the introduction of grant support for hospitality and leisure businesses in England.

International data transfers

The Council does not share your information with countries outside the UK without ensuring that sufficient safeguards are in place that are equivalent to the UK Data Protection legislation or the UK GDPR. For this purpose, we do not share your data internationally.

Automated decision-making

There are restrictions on automated decisions based solely on automated means without any human involvement, including restrictions on profiling. Your data will not be subject to automated decision-making or profiling for this purpose.

How long we keep and store your information

To comply with State Aid rules, where grants are given under the De Minimis Regulation (Commission Regulation (EU) No 1407/2013), we must maintain detailed records with the information and supporting documentation necessary to establish that all the conditions laid down in the Regulation are fulfilled. Such records will be kept for 10 years after the aid is granted and then destroyed.

For information on how we store your personal information, your data protection rights, our contact details and how to complain please see the Stevenage Borough Council Privacy Policy.